Secord Township   1507 Secord Dam Road    Gladwin,  Michigan 48624
Township Board - 2020 - June 17
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Secord Township Meeting
June 17, 2020

Meeting called to order by Supervisor Colin Combs at 10:00 am with everyone standing and reciting the Pledge of Allegiance. Board members seated were socially distanced apart. Residents were seated and socially distanced along with masks in place.

Roll Call: Taken by Clerk Kathy Wilton as follows: Supervisor Colin Combs, Treasurer Linda Ronne, Clerk Kathy Wilton, Trustees Bill Bowman and Martin Holmes were present. 5 interested residents were in attendance.

Public Comment: Mike Fagan suggested we open the doors and windows which we did. Gary VanWambeke stated several large garbage containers were taken around the township and Republic has been asked to replace them.
Correspondence: Wilton read the following: fire board minutes received, Charter adding 2 new channels, planning minutes received, dividend check received from Mich Participating Plan, and a permit from EGLE for 3746 Pineland received.
Minutes of May 20, 2020 regular meeting were reviewed. Motion by Holmes/Ronne to accept as presented 5 ayes, M/C

Treasurerís Report: Report was read by Treasurer Ronne as follows:

General Fund                      $679,534.35
Fire Fund                              182,722.53
Fire Fund Capitol Reserve     70,199.78
Garbage Fund                       124,570.00
Road Fund                            298,671.82
Mosquito Fund                       57,212.77
Weed Control Fund               345,333.98
Total Funds                       $1,758,245.23

Motion by Combs/Wilton to receive and file the treasurerís report. 5 ayes, M/C
Motion by Combs/Ronne to remove garbage assessment on 2020 winter tax bill for 2632 Lakeshore 130-015-400-044-00 as it is now a second lot. All ayes. M/C

Bills to be paid: Wilton read the following bills to be paid: General fund $36,898.68 Fire Fund $1,603.58 and payroll $10,179.32 Motion by Holmes/Combs to pay the bills as presented. 5 ayes, M/C

Laura Brandon-Maveal: County Clerk Brandon-Maveal stated the flood has been over whelming. They are working very hard at the county to make sure things are done properly and swiftly for residents. Election training starts next week and she gave Wilton her report card for the Presidential election which was perfect. Laura was thanked for doing such a great job as Clerk for Gladwin County and acknowledged for the work she has done in getting information out to everyone about flood damage and how to proceed.
Berg Assessing: A written report from Berg and Associates was received. Summer tax bills are being prepared for mailing.
County Commissioner Joel Vernier: Joel spoke about just trying to keep up with this historic disaster in all the areas that have been affected by the floods and aftermath. Various boards are now starting to meet again. Midland and Gladwin counties signed a condemation of the dams and the Four Lakes Task Force has hired an assessor for the dams.

Committee Reports:
Planning Committee: VanWambeke said they are reviewing documents, discussing use of website, new constable responsibilities, and enforcement of ordinances.
Fire Board: Chairman Marty Holmes reported there were 17 runs last month: 7 were medical, 10 fire. Grass fires have increased. The fund raiser for the department has been cancelled. It will be rescheduled for next year. One new firefighter has applied. Dawson Shaver was recommended by the board. Motion by Combs/Holmes to allow D. Shaver on the fire department with a one year probationary period. All ayes. M/C
Fire Chief: Chief Fred Shaver stated he is concerned about water availability for fires with the river down so low. He has several areas he is looking at for water sources. Tanks have been donated from Home Depot and Michigan State Police but only hold so much water. Still more sources needed. The fund raiser has been moved to September 2021 at the Secord Eagles.
Constable: Larson turned in the paperwork and stated all is well.
Road Committee: VanWambeke reported on W. Branch Dr., W. River Dr., Secord Dam road and Three Rivers road being paved. 50% of the crack seal has been done in Sector 3. Culverts are in. New construction on E. Ridge has been denied by the road commission due to matching money but will try again next year. Roads thoughout the county are being worked on due to flood damage.
Zoning Administrator: 16 permits and 2 variances have been issued so far. Becky would like to leave but will stay until a new person is found to take her place.
Ordinance Officer: Combs reported he has 3 cases still open.
Well and Septic report: Bill Bowman reported: he has 7 new homes sold w/ 6 passing the inspections. 1 is being worked on. The Health Dept is still trying to catch up with their back log, well testing will be either done by the home owner or by the health dept at an outside tap. If a home is torn down, well and septic have to be capped and closed down.
Other Business:
Budget: Combs read an overview of the increases and decreases in budget for 2020-2021. From the budget hearing held earlier Budget Resolution 6-2020 was presented by Wilton/Combs. Roll call as follows Ronne yes, Combs yes, Wilton yes, Bowman yes, Holmes yes. All ayes. Resolution adopted. SECORD TOWNSHIP
General Appropriations Act and Budget

The Secord Township Board resolves:

1. This resolution shall be known as the Secord Township 6-2020 General Appropriations Act.
2. Public Hearing on the Budget-Pursuant to MCLA 141.412 and .413, notice of a public hearing on the proposed budget was published in the Gladwin County Record on June 10, 2020 and a public hearing on the proposed budget was held on June 17, 2020.
3. The budget for Secord Township is composed of two documents. The first is the General Fund and the second is the Fire Fund Budget.
a. Within the general fund budget are six sub-budgets that have revenues and expenditures associated with each. Four are funded by millages: Secord Township Operating, Secord Road Construction, Secord Road Maintenance and Mosquito Control. The other two are funded by Special Assessments; Secord/Smallwood Lake Weed Control and Garbage Removal. Also included in the general fund are several other sources of revenue including State of Michigan Revenue Sharing, Swamp Tax, Liquor Control Fees, Hall Rentals, Zoning Fees, Dog Licenses, Franchise Fees, Tax Collection Administrative Fees and Interest earned on bank accounts. Revenue generated by Millages and Special Assessments may only be used for the purpose for which they were collected.
b. The Fire Fund Budget has one primary source of revenue which is a 1.25 millage. This includes (1. mil for general fire fighting budget and .25 mil for Capital Reserve). The Capital Reserve will be used to build a fund for large Capital Expenditures, such as a fire truck, etc.
c. Attached to this document is a report on the financial status of each revenue source detailing the bank statement as of May 2020 and any monies owed the fund and the anticipated expenditure for the 2020-2021 budget year.
d. Any millage or Special Assessment not paid by the end of February 2020 was deemed delinquent for budget purposed. The tax roll was turned over to the County Treasurer for collection of the delinquent taxes plus any penalties owed. The County has been making the Township whole on any delinquencies by the end of June. A small fee may be charged to the Township for the money given to offset the delinquency. The County then gets reimbursed by collecting the owed fees plus penalties on the delinquent taxes.
4. The Secord Township Board adopts the 2020-2021fiscal year general funds by activity center. Township officials responsible for the expenditures authorized in the budget may expend township funds up to, but not to exceed, the total appropriation authorized for each activity center, and may make transfers among the various line items contained in the activity center appropriation. However, no transfers of appropriations for line items related to personnel or capital outlays may be made without prior board approval by budget amendment.
5. Payment of Bills-Pursuant to MCLA 41.75, all bills against the Township shall be approved by the Secord Township Board prior to being paid. The Township Clerk and Treasurer may pay certain bills prior to approval by the Township Board to avoid late penalties, service charges and interest and payroll in accordance with the approved salaries and hourly rates adopted in this appropriations act. The Township Board shall receive a list of bills paid prior to approval for approval at the next Board meeting.
6. Authorized salary, hourly, meeting and per diem rates are included as a separate report.
7. Periodic Financial Reports- The Township Clerk shall provide the Township Board at the Board meeting immediately following the end of each fiscal quarter and at the final board meeting of the fiscal year, a report of fiscal year to date revenues and expenditures compared to the budgeted amounts in the various funds of the Township.
8. Budget Monitoring- Whenever it appears to the Township Supervisor or the Township Board that the actual and probable revenues in any fund will be less than the estimated revenues upon which appropriations from such fund were based, and when it appears that expenditures will exceed an appropriation, the Township Supervisor shall present to the Township Board recommendations to prevent expenditures from exceeding available revenues or appropriations for the fiscal year. Such recommendations shall include proposals for the reducing appropriations, increasing revenues or both.
9. Board Adoption: Motion made by Wilton, second by Combs to adopt the forgoing resolution and General Appropriations Act.
10. Upon roll call vote, the following voted aye: Ronne, combs, Wilton, Bowman, and Holmes

The following voted nay: Zero

The Supervisor declared the motion carried and the resolution adopted on the day of

June 17, 2020,
Kathy Wilton
Secord Township Clerk

Resolution 6-2020-1 was then presented by Combs/Wilton. This establishes the salaries of the trustees which were decreased for this years budget as part of balancing the budget.
Resolution 6-2020-1

Resolution to Establish Secord Township Trustee Salary

WHEREAS, according to MCL 41.95(3), in a township that does not hold an annual meeting, the salary for the officers composing the township board shall be determined by the township board, and

WHEREAS, the township board deems that an adjustment in the salary of the office of trustee is warranted and in consideration of the cost of living and additional responsibilities taken by the trustee since the township board members' salaries were last adjusted, now

WHEREAS, for general law townships, MCL 41.95(2) states, ďA trustee may receive, in addition to the annual salary for his or her service to the township, a sum for each meeting of the board actually attended by the trustee, as established by the township board, to be paid upon authorization of the township board. The supervisor, clerk and treasurer shall receive no additional campensation for attending meetings of the township board.Ē

BE IT RESOLVED, that as of July 1, 2020, the salary of the office of trustee shall be as follows:

Trustee salary $ 4,500.00

The foregoing resolution offered by board member Combs
Supported by board member Wilton
Upon a roll call vote, the following voted: Combs, Wilton, Bowman, Holmes, Ronne vote Aye 0 Nay
The Supervisor declared the resolution adopted. June 17, 2020.

Kathy Wilton
Secord Clerk

Resolution 6-2020-2 was presented by Combs/Wilton for the Constables salary.
Resolution 6-2020-2

Resolution to Establish Secord Township Constable Salary

WHEREAS, according to MCL 41.95(3), in a township that does not hold an annual meeting, the salary for constable shall be determined by the township board, and

WHEREAS, the township board deems that an adjustment in the salary of the officer of constable is warranted and consideration of the cost of living and additional responsibilities taken by the constable since the township board members' salaries were last adjusted, and

BE IT RESOLVED, that as of July 1, 2020, the salary of the office of the constable shall be as follows:

Constable salary $ 853.00
The foregoing resolution offered by board member Combs
Supported by board member Wilton
Upon a roll call vote, the following voted: Wilton, Bowman, Holmes, Ronne, Combs vote Aye 0 Nay
The supervisor declared the resolution adopted June 17, 2020.

Kathy Wilton
Secord Clerk

Constable: At our last meeting we voted to eliminate the constable position and turn it over to the Sheriff's Dept. Because it wasn't done as a resolution we will continue to have a constable. Wilton apologized for the misunderstanding. Combs/Wilton moved to resend the motion to eliminate the position. Roll call: Bowman, Holmes, Ronne, Combs, Wilton. All ayes. M/C
Fencing issue: Combs said there is an issue with misinformation possibly being given to someone for a permit. It is being dealt with and more will be reported on next month.
Shed Contents: Several items in the shed received water damage when everything flooded. Peggy has taken care of most of it. There are a few items that will be given to whom ever can use them if anyone. Please see Combs.
Lake Weed Control: Combs reported he has spoken to Bree at PLM. She is willing to extend the contract out a year and no treatment will be done for the summer 2020.
Mosquito Control: Rose has been out spraying as long as the weather allows.
Rental Homes: Our ordinace states that rental homes must have current well and septic inspection before they can be rented.
Election: Absentee ballot applications are available.
ORV Ride: EDC director Bob Balzer contacted Secord Twp about particpating in the ORV Run again this year as a stop for participants on Saturday August 22. Motion by Combs/Wilton to once again participate. 5 ayes. M/C
We have postions open on several boards. Please contact Supervisor Colin Combs if you are interested in helping guide this township.
Public Comment/Announcements: Gary O'Neal spoke about the fence issue. He would like it to be moved. He stated it looked terrible and feels it is a fire trap. He would like to see standards put into the ordinance so no one else has to deal with what he is dealing with.

Fred Shaver stated that the only dates that fireworks are allowed is from June 28th to July 5th at midnight.

Judy Bowman asked about inspectors for well and septic. They must be approved inspectors by the Health Dept.

Motion to adjourn by Holmes/Bowman at 11:02 am

Kathy Wilton, Clerk