Secord Township   1507 Secord Dam Road    Gladwin,  Michigan 48624
Archive - Township Board - 2019 - June 12
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Secord Township Meeting
June 12, 2019
10:00AM

Meeting called to order by Supervisor Combs at 10:00 am with everyone standing and reciting the Pledge of Allegiance.

Roll Call: Taken by Clerk Kathy Wilton as follows: Supervisor Colin Combs, Treasurer Linda Ronne, Clerk Kathy Wilton, Trustee Bill Bowman were present. Trustee Martin Holmes was absent. 23 interested residents were in attendance.

Public Comment: None

Correspondence: Wilton read the following: fire board minutes received, Planning minutes received, DEQ permit for Becker on Lakeshore, notice of lake weed spray and restrictions, quarterly franchise check from Charter, Central MI Health District monitoring announcement,signed contract with Prescription Rain.
Minutes of May 15, 2019 regular meeting were reviewed. Motion by Ronne/Bowman to accept as presented. 4 ayes 1 absent M/C

Treasurer’s Report: Report was read by Treasurer Ronne as follows:

General Fund                          $629,883.29
Fire Fund                                  163,290.25
Fire Fund Capitol Reserve          44,497.42
Garbage Fund                           140,611.72
Road Fund                                460,117.55
Mosquito Fund                           42,860.31
Weed Control Fund                  322,100.13
Total Funds                         $1,803,360.67

Motion by Wilton/Bowman to receive and file the treasurer’s report. Wilton noted the Treasurer’s office and the Clerk's office still have a discrepancy on figures from January and from May will let the auditors examine.
4 ayes 1 absent M/C

Ronne then presented 3 parcels that the county treasurer has asked to review the special assessments on. 130-054-000-018-00 is assessed with other back lots, 130-105-000-028-00 is assessed with other lot owners, 130-370-000-000-00 is common land/back lots. Motion by Ronne/Wilton to take special assessment off 3 listed properties. 4 ayes/1absent. M/C

Bills to be paid: Wilton read the following bills to be paid: General fund $22,436.53 Fire Fund $3,530.73 and payroll $8,701.00 Motion by Wilton/Bowman to pay the bills as presented. 4 Ayes/1absent M/C

Guests: Berg Assessing: Allan discussed the MTA magazine in which he was part of the article on AMAR and how to pick an assessor and what the office is doing to prepare for the summer taxes. A contract was presented by Berg for tax bill processing and administration. The county presented us options and we asked Berg if they could do our tax printing, calculation of taxes and maintenance of ownership/addresses. His contract was less expensive than the county. Motion to sign contract with Berg Assessing and Consulting by Combs/Ronne. Roll call: Ronne yes, Combs yes, Wilton yes, Bowman yes, Holmes absent. 4 yes/1absent. M/C
County Commissioner Joel Vernier: Courthouse will get energy efficient upgrades to boiler, lighting and windows, Census group has been formed, Thunder on the Strip has been reestablished with a new date of Sept 7th, there have been 3 cases of tuberculosis reported in central MI.
Rose Pest Solutions: Mark Lucero spoke about the spraying that has been done so far and the issues they've run into. They are governed by the state as to when they can spray and the day and time frame agreed to in the paperwork with the state, which are dusk to 2am. They can NOT spray if people are present and they can see them as they are spraying. They must turn of the machine and drive past. 4th of July falls on a Thursday year and the spraying will be done that evening as long as the weather permits. Please be aware of this. If you hear the truck coming down the road, please go inside until they've passed. Tell your neighbors this also. Any other spraying will take place on Monday evening such as long driveways. Only the road is done on Thursday.

Committee Reports:
Planning Committee: VanWambeke stated that they are concentrating on reviewing ordinances for fireworks, home rentals, septic/well and solar. Fee and fines are also under review. They are updating police power ordinances.
Fire Board: Chairman Marty Holmes was absent but Chief Shaver included Holmes report with his.
Fire Chief: Chief Fred Shaver reported there were 13 runs in May. 8 were fire with 3 mutual aid to fires and 5 were medicals. He reminded everyone to be sure to get a burning permit at michigan.gov/burning permit and to check it every day because it can change within hours. Burning building materials is considered arson and can be a large fine. A new bill 5939 on Fireworks is in effect and has many new limits on fireworks. Read before you set them off. Dates of fire works are very limited as well as times are limited now. The fines are very heavy. Combs stated that a resolution for the state ordinance needed to adopted by the township. Wilton offered 6-19-1 resolution with Combs supporting it. Secord Township
Resolution

6-19-1

Whereas, the Board of Secord Township recognizes the need to establish for safety purposes of it's citizens and guests and in following the Michigan Fireworks Safety Act 256 of 2011,
Whereas, the Board of Secord Township has the authority to enact an ordinance regulating the ignition, discharge, and use of consumer fireworks as stated in the act, and
Whereas, the Board of Secord Township can assign police power,

Therefore, be it resolved the Secord Township Board assigns the Secord Fire Chief or designated agent, the authority for implementation for firework and safety issues and fees and penalties as described in Michigan Fireworks Safety Act 256 of 2011.

Resolution offered by Wilton
Resolution seconded by Combs

Roll Call Combs yes, Wilton yes, Bowman yes, Ronne yes, Holmes absent
4 ayes 1 absent Resolution declared passed and will go into effect immediately.
Combs stated that a body camera will need to be purchased and next year we will send the fire chief and one other person to Marine Patrol school. The river system is getting more dangerous and something needs to be done. The fire dept has a boat from the Sheriff's dept currently and will be used this year and in the following years to patrol. The new bill says communities can cut off fireworks earlier. It allows usage from 11 a.m. until:• 1 a.m. on Dec. 31 and the Jan. 1 New Year• 11:45 p.m. the Saturday and Sunday before Memorial Day • 11:45 p.m. June 29 to July 4, along with July 5 if that is a Friday or Saturday and • 11:45 p.m. the Saturday or Sunday before Labor Day. Everyone needs to note that fireworks must end by 11:45pm.
Constable: Larson turned in her report and all is well.
Road Committee: Chairman Gary VanWambeke report that any paving will have a 1 day notice due to tight schedule of paving companies. It poses problems for people but the road commission has no control over it. There are only 18 home owners currently that don't live on pavement in Secord Twp. The county road commission won't match funds for roads with so few homes.
Zoning Administrator: Sabourin stated 18 permits issued and many more have been given out. Most are for pole barns. She is still reviewing properties where permits that have been issued and making sure what was said on the permit actually took place.
Ordinance Officer: Still working on the issues on Ash St. Court issued a cleanup with a follow-up and there is progress being made. Combs reported he has 3 new complaints to work on.
Well and Septic report: A lot of properties have changed hands. 25% of homes in the area are not in compliance with the health codes. He is constant contact with the Health Dept. Houses that have been sold without notice/permit are now being reviewed and will be made to come into compliance. Our ordinance is sound and it is the responsibility of the seller and/or buyer to bring well and septic into compliance.
Other Business:
4 Lakes Task Force: Meeting went well. Things are moving forward.
Secord Lake Property Owners Association: Carl Kerr reported the meeting went well. They will be holding a regular meeting each 2nd Saturday of the month at 10am at the Secord Twp Hall. All residents above Secord Dam are invited to attend. They will be requesting a $25.00 per year membership fee or a $100 membership for 5 years when paid ahead.
Goose Round-up: It will take place from Marvin Ehlert's on June 28th at 10am this year for Secord Twp. His address is 2728 W. River Dr. Anyone who is interested please contact Mr. Ehlert.
Lake Weed Control: Combs reported that PLM has done survey and will be posting and starting spray tomorrow.
Budget: A budget is done and balanced. Public hearing was at 9 am today. Motion by Combs/Ronne to adopt the presented budget for 2019-2020. Resolution 6-19-2, General Appropriations and Budget for Secord Twp.

SECORD TOWNSHIP
General Appropriations Act and Budget

RESOLUTION: 6-18

The Secord Township Board resolves:

1. This resolution shall be known as the Secord Township 2019-2020 General Appropriations Act.
2. Public Hearing on the Budget-Pursuant to MCLA 141.412 and .413, notice of a public hearing on the proposed budget was published in the Gladwin County Record on June 5, 2019 and a public hearing on the proposed budget was held on June 12, 2019.
3. The budget for Secord Township is composed of two documents. The first is the General Fund and the second is the Fire Fund Budget.
a. Within the general fund budget are six sub-budgets that have revenues and expenditures associated with each. Four are funded by millages: Secord Township Operating, Secord Road Construction, Secord Road Maintenance and Mosquito Control. The other two are funded by Special Assessments; Secord/Smallwood Lake Weed Control and Garbage Removal. Also included in the general fund are several other sources of revenue including State of Michigan Revenue Sharing, Swamp Tax, Liquor Control Fees, Hall Rentals, Zoning Fees, Dog Licenses, Franchise Fees, Tax Collection Administrative Fees and Interest earned on bank accounts. Revenue generated by Millages and Special Assessments may only be used for the purpose for which they were collected.
b. The Fire Fund Budget has one primary source of revenue which is a 1.25 millage. This includes (1. mil for general fire fighting budget and .25 mil for Capital Reserve). The Capital Reserve will be used to build a fund for large Capital Expenditures, such as a fire truck, etc.
c. Attached to this document is a report on the financial status of each revenue source detailing the bank statement as of May 31, 2019 and any monies owed the fund and the anticipated expenditure for the 2019-2020 budget year.
d. Any millage or Special Assessment not paid by the end of February 2019 was deemed delinquent for budget purposed. The tax roll was turned over to the County Treasurer for collection of the delinquent taxes plus any penalties owed. The County has been making the Township whole on any delinquencies by the end of June. A small fee may be charged to the Township for the money given to offset the delinquency. The County then gets reimbursed by collecting the owed fees plus penalties on the delinquent taxes.
4. The Secord Township Board adopts the 2019-2020 fiscal year general funds by activity center. Township officials responsible for the expenditures authorized in the budget may expend township funds up to, but not to exceed, the total appropriation authorized for each activity center, and may make transfers among the various line items contained in the activity center appropriation. However, no transfers of appropriations for line items related to personnel or capital outlays may be made without prior board approval by budget amendment.
5. Payment of Bills-Pursuant to MCLA 41.75, all bills against the Township shall be approved by the Secord Township Board prior to being paid. The Township Clerk and Treasurer may pay certain bills prior to approval by the Township Board to avoid late penalties, service charges and interest and payroll in accordance with the approved salaries and hourly rates adopted in this appropriations act. The Township Board shall receive a list of bills paid prior to approval for approval at the next Board meeting.
6. Authorized salary, hourly, meeting and per diem rates are included as a separate report.
7. Periodic Financial Reports- The Township Clerk shall provide the Township Board at the Board meeting immediately following the end of each fiscal quarter and at the final board meeting of the fiscal year, a report of fiscal year to date revenues and expenditures compared to the budgeted amounts in the various funds of the Township.
8. Budget Monitoring- Whenever it appears to the Township Supervisor or the Township Board that the actual and probable revenues in any fund will be less than the estimated revenues upon which appropriations from such fund were based, and when it appears that expenditures will exceed an appropriation, the Township Supervisor shall present to the Township Board recommendations to prevent expenditures from exceeding available revenues or appropriations for the fiscal year. Such recommendations shall include proposals for the reducing appropriations, increasing revenues or both.
9. Board Adoption: Motion made by Combs, second by Ronne to adopt the forgoing resolution and General Appropriations Act.
10. Upon roll call vote, the following voted aye: Wilton, Bowman, Ronne, Combs

Holmes was absent.
The following voted nay: 0
The Supervisor declared the motion carried and the resolution adopted on the day of June 12, 2019.

Kathy Wilton, Secord Clerk
Motion to accept the following resolution by Wilton/Combs.
Resolution 6-19-3


Resolution to Establish Secord Township Trustee Salary


WHEREAS, according to MCL 41.95(3), in a township that does not hold an annual meeting, the salary for the officers composing the township board shall be determined by the township board, and

WHEREAS, the township board deems that an adjustment in the salary of the office of trustee is warranted and in consideration of the cost of living and additional responsibilities taken by the trustee since the township board members' salaries were last adjusted, now

WHEREAS, for general law townships, MCL 41.95(2) states, “A trustee may receive, in addition to the annual salary for his or her service to the township, a sum for each meeting of the board actually attended by the trustee, as established by the township board, to be paid upon authorization of the township board. The supervisor, clerk and treasurer shall receive no additional compensation for attending meetings of the township board.”

BE IT RESOLVED, that as of July 1, 2019, the salary of the office of trustee shall be as follows:

Trustee salary $ 6,000.00

The foregoing resolution offered by board member Wilton
Supported by board member Combs

Upon a roll call vote, the following voted: Bowman, Ronne, Combs, Wilton Aye Holmes Absent, 0 Nay
The Supervisor declared the resolution adopted on June 12, 2019.
Kathy Wilton, Secord Clerk

Resolution 6-19-4

Resolution to Establish Secord Township Clerk Salary

WHEREAS, according to MCL 41.95(3), in a township that does not hold an annual meeting, the salary for the officers composing the township board shall be determined by the township board, and

WHEREAS, the township board deems that an adjustment in the salary of the office of clerk is warranted and in consideration of the cost of living and additional responsibilities taken by the clerk since the township board members' salaries were last adjusted, now

BE IT RESOLVED, that as of July 1, 2019 the salary of the office of clerk shall be as follows:

Clerk salary $ 14,000.00

The foregoing resolution offered by board member Combs
Supported by board member Bowman
Upon a roll call vote, the following voted: Combs, Wilton, Bowman, Ronne Aye Holmes Absent 0 Nay
The Supervisor declared the resolution adopted on June 12, 2019.
Kathy Wilton, Secord Clerk

Resolution 6-19-5

Resolution to Establish Secord Township Supervisor Salary

WHEREAS, according to MCL 41.95(3), in a township that does not hold an annual meeting, the salary for the officers composing the township board shall be determined by the township board, and

WHEREAS, the township board deems that an adjustment in the salary of the office of supervisor is warranted and in consideration of the cost of living and additional responsibilities taken by the supervisor since the township board members' salaries were last adjusted, now

BE IT RESOLVED, that as of July 1, 2019, the salary of the office of supervisor shall be as follows:

Supervisor salary $ 14,000.00

The foregoing resolution offered by board member Wilton
Supported by board member Ronne
Upon a roll call vote, the following voted: Wilton, Bowman, Ronne, Combs Aye Holmes Absent
0 Nay
The Supervisor declared the resolution adopted on June 12, 2019.
Kathy Wilton, Secord Clerk
The Secord Treasurer’s salary shall remain the same at $15,000 per year.
Quit Claim Deed: Wilton reported: The Boman/Beachside Assoc. property has been registered with the county. The next piece of property (Lot 7) has paperwork that was reviewed by attorney Hovey. Bowman wasn't present at the meeting so it will be dealt with at the next meeting. The next property owned by the township can be sold. Outlot A in Wagar's Pine View sub. 130-200-000-029-00. Wilton has arranged to have it surveyed and will report at the next meeting the results. It has been suggested that we put names of realtors in a hat and draw out who we will request to list the property. They will need to be in good standing with our ordinances and regulations.
Road Work: Crack Seal contract 19-13-48 for $12,700 was received. Our share would be $6,300.00 Motion by Combs/Ronne to sign contract. All ayes. 1 absent M/C

Public Comment/Announcements: VanWambeke asked if the mosquito spray could be started later in the evening. Lucero answered that the temperatures dictate when the spray can be done and they would keep those observed. Diane Tinsley asked that since the road fund may have money left over, could we look at cleaning the ditches out and not just doing brush hogging but have them scraped. That will be looked at when the time comes.

Motion to adjourn by Ronne/Bowman at 11:15am

Kathy Wilton, Clerk